Contacting A Clinical Trial

Overview

Each clinical trial has an enrollment coordinator who is responsible for recruiting patients to the trial. Once you complete the Medical Record Checklist and find a promising clinical trial, the next step is contacting the enrollment coordinator. Cure-Hub.org has put together a step-by-step guide that will walk you through this process.

Step 1: Get Contact Information For The Enrollment Coordinator(s)

Open the “Enroll” box for the trial by clicking or tapping it.

Clinical Trial Enroll Tab
Clinical Trial Enroll Tab

Get the contact information for the Central Enrollment Coordinators and the Site Enrollment Coordinator at the location where you would like to participate. Note: Some clinical trials may only have one or the other.

Central Enrollment Coordinator Example

Central Enrollment Coordinator Example
Central Enrollment Coordinator Example

Site Enrollment Coordinator Example

Trial Site Enrollment Coordinator Example
Trial Site Enrollment Coordinator Example

Step 2: Email The Enrollment Coordinator(s)

Email the Central Enrollment Coordinator and the Trial Site Enrollment Coordinator at the location where you would like to participate. Cure-Hub.org has a Clinical Trial Inquiry Letter that can help you make initial contact. Tap or Click on the letter below to open a text version of the document and plug in your information where directed. Note: The Official Title and NCT ID# for each trial is found in the trial’s Description section on the Clinical Trial Finder. Once you fill in that information, Email the completed letter to the coordinators.

Cure-Hub Inquiry Letter

Step 3: Follow Up

Most of the time, enrollment coordinators will respond promptly to your email. They will send you detailed instructions on how to proceed with their enrollment process. If the enrollment coordinator does not respond to your email, try a phone call next. If that fails, you can try to contact the Lead Researcher at a trial site where you would like to enroll.  You can use an internet search to find contact information for the Lead Researcher. Remember, clinical trials often need to accrue patients so be persistent!